VMX 2027 Exhibitor Guide: Booth Builders, Rules, Costs & Exhibitor List
VMX — Veterinary Meeting & Expo. Everything exhibitors need to plan a booth at VMX 2027 in Orlando, FL — dates, venue, exhibitor list & floor plan, booth builders and EAC labor, show rules, material handling, union labor, electrical costs and key deadlines.
VMX 2027 overview
| Show | VMX |
|---|---|
| Industry | Healthcare & Medical |
| Venue | Orange County Convention Center |
| City | Orlando, FL |
| Next dates | Jan 16, 2027 – Jan 20, 2027 |
| Attendees | 26,000+ |
| Exhibitors | 704 |
| Official website | navc.com/vmx |
VMX 2027 dates and location
VMX 2027 is scheduled for Jan 16, 2027 – Jan 20, 2027 at Orange County Convention Center in Orlando, FL. Confirm the official dates and hall assignments on the VMX website before booking travel or freight.
VMX 2027 exhibitor list
The official VMX exhibitor directory and company listings are published by the show organizer. See the VMX website for the current exhibitor directory. Already on the list? BoothFlip helps you find a booth builder, designer or EAC to bring your stand to life.
VMX 2027 floor plan and booth planning
Pick your booth size and hall using the official VMX interactive floor plan, then plan the build with BoothFlip. Whether you need a 10×10 inline, a 20×20 island or a large custom stand at Orange County Convention Center, our tools estimate weight, material handling and labor so you can budget accurately.
VMX booth builder & exhibit design help
Need a custom booth, a rental exhibit, or a fresh design for VMX? BoothFlip matches you with vetted booth builders and exhibit designers who compete for your project — for new custom builds, modular rentals and renovations.
VMX EAC contractors & I&D labor in Orlando
For install & dismantle (I&D) labor, supervision and on-site services, connect with exhibitor-appointed contractors (EACs) in Orlando. Find Orlando EAC contractors → or browse the full BoothFlip EAC network → for other cities.
VMX show rules & exhibitor manual
Booth-height limits, hanging-sign rules and line-of-sight requirements are set in the official VMX exhibitor manual / display rules. Check the official VMX exhibitor manual for the current rules. Always verify the latest rules with show management before finalizing your design.
VMX material handling, drayage & electrical costs
Services are ordered through the official show contractor. Typical exhibitor-paid costs:
| Material handling (drayage) | ~$150/cwt advance rate (floor/overtime rates run higher) |
|---|---|
| Electrical | from $160 (advance order) |
| Install/dismantle labor | ~$135/hr (ST; OT/DT higher on weekends/holidays) |
These are planning estimates — confirm current rates and forms in the official VMX service kit.
VMX union labor rules in Orlando
Orlando is a right-to-work city where exhibitors and EACs can generally set up their own booths (union labor is available but not required). Electrical, rigging, forklift and material handling may still be venue-controlled, so Orange County Convention Center jurisdictions must be verified in the official VMX exhibitor manual / service kit.
VMX exhibitor deadlines & move-in schedule
Exact VMX order deadlines and move-in / move-out times are published only in the official VMX exhibitor manual / service kit. As a general planning guide, most U.S. shows follow this pattern:
- Discount / advance-order deadline: typically about 4–6 weeks before opening — ordering early usually saves ~25–40%.
- Advance warehouse / freight deadline: usually about 2–4 weeks before opening.
- Exhibitor move-in / setup: commonly begins 1–3 days before the show opens (large islands and hanging-sign booths earlier).
- Show dates: Jan 16, 2027 – Jan 20, 2027.
- Move-out / dismantle: starts right after the show closes.
These are general estimates, not official VMX dates. Verify every deadline and move-in/move-out time against the official VMX exhibitor manual / service kit.
VMX booth rental, custom booths & used booths
For VMX you can commission a new custom booth, rent a modular exhibit, or buy a used / pre-owned trade show booth and have it refurbished and rebranded — often at a fraction of a new custom build. Browse used trade show booths →. Have a booth to sell after the show? List it on BoothFlip →.
Frequently asked questions
When is VMX 2027?
VMX 2027 runs Jan 16, 2027 – Jan 20, 2027 at Orange County Convention Center. Always confirm the exact dates on the official VMX website.
Where is VMX 2027 held?
VMX 2027 takes place at Orange County Convention Center in Orlando, FL.
How do I find the VMX 2027 exhibitor list?
Check the official VMX website for its exhibitor directory. BoothFlip can help you find a booth builder or EAC once you're on the list.
Where can I find the VMX 2027 floor plan?
The interactive floor plan is on the official VMX exhibitor site. Use it to pick your booth size and hall; BoothFlip helps you plan and build the booth itself.
Do I need a booth builder for VMX?
Most custom exhibitors hire a booth builder or EAC. BoothFlip matches you with vetted builders and designers who compete for your VMX project.
Can exhibitors set up their own booth at VMX?
Orlando is a right-to-work city where exhibitors and EACs can generally set up their own booths (union labor is available but not required). Electrical, rigging, forklift and material handling may still be venue-controlled, so Orange County Convention Center jurisdictions must be verified in the official VMX exhibitor manual / service kit. Also confirm any small-booth exceptions with show management.
What are the VMX booth height rules?
Standard U.S. display rules usually cap linear/inline booths around 8–12 ft and islands higher, but limits vary by show. Verify booth-height and hanging-sign rules in the official VMX exhibitor manual.
Does VMX require union labor?
Orlando is a right-to-work city where exhibitors and EACs can generally set up their own booths (union labor is available but not required). Electrical, rigging, forklift and material handling may still be venue-controlled, so Orange County Convention Center jurisdictions must be verified in the official VMX exhibitor manual / service kit.
Who is the official contractor for VMX?
The official general services contractor is named in the VMX exhibitor service kit (commonly Freeman or GES).
How much does it cost to exhibit at VMX?
Beyond booth space, budget for booth build/rental, material handling (~$150/cwt advance), electrical (from $160), install/dismantle labor (~$135/hr) and freight. Get a tailored quote through BoothFlip.
How do I order electrical for a VMX booth?
Electrical is ordered through the official service kit; advance orders (from $160) are cheaper than floor rates. Confirm the current form and deadline in the VMX exhibitor manual.
Can I use a used trade show booth at VMX?
Yes — a pre-owned booth can be refurbished and rebranded for VMX. Browse used booths on BoothFlip's marketplace.
How do I find an EAC contractor for VMX?
Use BoothFlip's EAC network for Orlando to get matched with vetted exhibitor-appointed contractors for install & dismantle (I&D) and setup.
What are VMX material handling or drayage costs?
Advance material handling runs about $150/cwt (per cwt/100 lbs or per lb); floor/overtime rates are higher. Confirm current drayage rates in the the official show contractor service kit.
What are the VMX 2027 exhibitor deadlines?
As a planning guide, the discount / advance-order deadline is usually ~4–6 weeks before opening, the advance-warehouse freight deadline ~2–4 weeks before, and move-in typically starts 1–3 days before the show opens. Verify every VMX deadline and the move-in / move-out schedule in the official exhibitor manual / service kit.
Can I rent a booth for VMX instead of buying?
Yes — modular rental exhibits and refurbished used booths are both cost-effective options for VMX. BoothFlip's builders offer custom builds, rentals and used-booth refurbishment; request a quote to compare.