IAAPA Expo 2026 Exhibitor Guide: Booth Builders, Rules, Costs & Exhibitor List
IAAPA Expo — Attractions Industry Trade Show. Everything exhibitors need to plan a booth at IAAPA Expo 2026 in Orlando, FL — dates, venue, exhibitor list & floor plan, booth builders and EAC labor, show rules, material handling, union labor, electrical costs and key deadlines.
IAAPA Expo 2026 overview
| Show | IAAPA Expo |
|---|---|
| Industry | Entertainment & Attractions |
| Venue | Orange County Convention Center |
| City | Orlando, FL |
| Next dates | Nov 18, 2026 – Nov 20, 2026 |
| Attendees | 26,000+ |
| Exhibitors | 1,100+ |
| Official decorator | GES |
| Official website | iaapa.org/expos-and-events/iaapa-expo |
IAAPA Expo 2026 dates and location
IAAPA Expo 2026 is scheduled for Nov 18, 2026 – Nov 20, 2026 at Orange County Convention Center in Orlando, FL. Confirm the official dates and hall assignments on the IAAPA Expo website before booking travel or freight.
IAAPA Expo 2026 exhibitor list
The official IAAPA Expo exhibitor directory and company listings are published by the show organizer. View it here: IAAPA Expo exhibitor directory ↗. Already on the list? BoothFlip helps you find a booth builder, designer or EAC to bring your stand to life.
IAAPA Expo 2026 floor plan and booth planning
Pick your booth size and hall using the official IAAPA Expo interactive floor plan, then plan the build with BoothFlip. Whether you need a 10×10 inline, a 20×20 island or a large custom stand at Orange County Convention Center, our tools estimate weight, material handling and labor so you can budget accurately.
IAAPA Expo booth builder & exhibit design help
Need a custom booth, a rental exhibit, or a fresh design for IAAPA Expo? BoothFlip matches you with vetted booth builders and exhibit designers who compete for your project — for new custom builds, modular rentals and renovations.
IAAPA Expo EAC contractors & I&D labor in Orlando
For install & dismantle (I&D) labor, supervision and on-site services, connect with exhibitor-appointed contractors (EACs) in Orlando. Find Orlando EAC contractors → or browse the full BoothFlip EAC network → for other cities.
IAAPA Expo show rules & exhibitor manual
Booth-height limits, hanging-sign rules and line-of-sight requirements are set in the official IAAPA Expo exhibitor manual / display rules. Open the official IAAPA Expo exhibitor manual / service kit ↗. Always verify the latest rules with show management before finalizing your design.
IAAPA Expo material handling, drayage & electrical costs
Services are ordered through GES. Typical exhibitor-paid costs:
| Material handling (drayage) | ~$150/cwt advance rate (floor/overtime rates run higher) |
|---|---|
| Electrical | from $160 (advance order) |
| Install/dismantle labor | ~$132/hr (ST; OT/DT higher on weekends/holidays) |
These are planning estimates — confirm current rates and forms in the official IAAPA Expo service kit.
IAAPA Expo union labor rules in Orlando
Orlando is a right-to-work city where exhibitors and EACs can generally set up their own booths (union labor is available but not required). Electrical, rigging, forklift and material handling may still be venue-controlled, so Orange County Convention Center jurisdictions must be verified in the official IAAPA Expo exhibitor manual / service kit.
IAAPA Expo exhibitor deadlines & move-in schedule
Exact IAAPA Expo order deadlines and move-in / move-out times are published only in the official IAAPA Expo exhibitor manual / service kit. As a general planning guide, most U.S. shows follow this pattern:
- Discount / advance-order deadline: typically about 4–6 weeks before opening — ordering early usually saves ~25–40%.
- Advance warehouse / freight deadline: usually about 2–4 weeks before opening.
- Exhibitor move-in / setup: commonly begins 1–3 days before the show opens (large islands and hanging-sign booths earlier).
- Show dates: Nov 18, 2026 – Nov 20, 2026.
- Move-out / dismantle: starts right after the show closes.
These are general estimates, not official IAAPA Expo dates. Verify every deadline and move-in/move-out time against the official IAAPA Expo exhibitor manual / service kit.
IAAPA Expo booth rental, custom booths & used booths
For IAAPA Expo you can commission a new custom booth, rent a modular exhibit, or buy a used / pre-owned trade show booth and have it refurbished and rebranded — often at a fraction of a new custom build. Browse used trade show booths →. Have a booth to sell after the show? List it on BoothFlip →.
Frequently asked questions
When is IAAPA Expo 2026?
IAAPA Expo 2026 runs Nov 18, 2026 – Nov 20, 2026 at Orange County Convention Center. Always confirm the exact dates on the official IAAPA Expo website.
Where is IAAPA Expo 2026 held?
IAAPA Expo 2026 takes place at Orange County Convention Center in Orlando, FL.
How do I find the IAAPA Expo 2026 exhibitor list?
The official IAAPA Expo exhibitor directory / floor plan is published by the show. BoothFlip links to it and can help you find a booth builder or EAC to exhibit.
Where can I find the IAAPA Expo 2026 floor plan?
The interactive floor plan is on the official IAAPA Expo exhibitor site. Use it to pick your booth size and hall; BoothFlip helps you plan and build the booth itself.
Do I need a booth builder for IAAPA Expo?
Most custom exhibitors hire a booth builder or EAC. BoothFlip matches you with vetted builders and designers who compete for your IAAPA Expo project.
Can exhibitors set up their own booth at IAAPA Expo?
Orlando is a right-to-work city where exhibitors and EACs can generally set up their own booths (union labor is available but not required). Electrical, rigging, forklift and material handling may still be venue-controlled, so Orange County Convention Center jurisdictions must be verified in the official IAAPA Expo exhibitor manual / service kit. Also confirm any small-booth exceptions with show management.
What are the IAAPA Expo booth height rules?
Standard U.S. display rules usually cap linear/inline booths around 8–12 ft and islands higher, but limits vary by show. Verify booth-height and hanging-sign rules in the official IAAPA Expo exhibitor manual.
Does IAAPA Expo require union labor?
Orlando is a right-to-work city where exhibitors and EACs can generally set up their own booths (union labor is available but not required). Electrical, rigging, forklift and material handling may still be venue-controlled, so Orange County Convention Center jurisdictions must be verified in the official IAAPA Expo exhibitor manual / service kit.
Who is the official contractor for IAAPA Expo?
The official general services contractor is GES. Order services through their exhibitor service kit.
How much does it cost to exhibit at IAAPA Expo?
Beyond booth space, budget for booth build/rental, material handling (~$150/cwt advance), electrical (from $160), install/dismantle labor (~$132/hr) and freight. Get a tailored quote through BoothFlip.
How do I order electrical for a IAAPA Expo booth?
Electrical is ordered through the official service kit; advance orders (from $160) are cheaper than floor rates. Confirm the current form and deadline in the IAAPA Expo exhibitor manual.
Can I use a used trade show booth at IAAPA Expo?
Yes — a pre-owned booth can be refurbished and rebranded for IAAPA Expo. Browse used booths on BoothFlip's marketplace.
How do I find an EAC contractor for IAAPA Expo?
Use BoothFlip's EAC network for Orlando to get matched with vetted exhibitor-appointed contractors for install & dismantle (I&D) and setup.
What are IAAPA Expo material handling or drayage costs?
Advance material handling runs about $150/cwt (per cwt/100 lbs or per lb); floor/overtime rates are higher. Confirm current drayage rates in the GES service kit.
What are the IAAPA Expo 2026 exhibitor deadlines?
As a planning guide, the discount / advance-order deadline is usually ~4–6 weeks before opening, the advance-warehouse freight deadline ~2–4 weeks before, and move-in typically starts 1–3 days before the show opens. Verify every IAAPA Expo deadline and the move-in / move-out schedule in the official exhibitor manual / service kit.
Can I rent a booth for IAAPA Expo instead of buying?
Yes — modular rental exhibits and refurbished used booths are both cost-effective options for IAAPA Expo. BoothFlip's builders offer custom builds, rentals and used-booth refurbishment; request a quote to compare.